01
Define requirements
Add product name, quantity, unit, delivery location, and detailed specifications. Attach drawings, COA samples, or compliance docs when available.
RFQ GuidesAvg. 48h Quote Turnaround
Master B2B Request For Quotation
Everything procurement teams and suppliers need to run RFQs on STUS — from writing specs and inviting suppliers to comparing quotes and awarding with logged trade agreements.
5
Steps to award
48h
Typical first response
Multi
Supplier invites
Agreement download
What is an RFQ?
Request for Quotation — structured B2B sourcing
An RFQ is a formal request you send to one or more suppliers asking for price, MOQ, lead time, and commercial terms against your requirements. On STUS, RFQs replace endless email threads with a trackable workflow from invite to award.
Procurement teams use RFQs for new products, annual rebuys, and GCC cross-border sourcing where specs, certifications, and incoterms matter.
For buyers
RFQ workflow on STUS
Five steps from requirement to awarded supplier — designed for procurement teams.
02
Set commercial terms
Include target budget, response deadline, incoterms (EXW, FOB, CIF, DAP, DDP), and any required supplier certifications.
03
Invite suppliers
Select verified suppliers from search or your shortlist. One RFQ can go to multiple suppliers for competitive quotes.
04
Compare quotes
Review price, MOQ, lead time, payment terms, and validity side by side. Negotiate in messages before awarding.
05
Accept & execute agreement
Award the winning quote with a logged trade agreement. Both parties can download the signed record from STUS.
For suppliers
Respond and win RFQs
Qualified leads land in your RFQ Inbox — respond with a binding quote and trade agreement.
Open RFQ Inbox01
RFQ arrives in inbox
Qualified RFQs appear in your supplier dashboard with buyer requirements and deadlines.
02
Build your quote
Enter line items, currency, MOQ, lead time, incoterms, and payment terms in the quote builder.
03
Sign trade agreement
Submit a binding quote by accepting the STUS buyer–supplier trade agreement on submission.
04
Buyer decision
If selected, the buyer accepts your quote and signs — the RFQ moves to a won deal with PDF records.
Checklist
What to include in every RFQ
Complete RFQs receive faster, more accurate quotes. Use this checklist before you send.
- Clear product title and material grade / spec reference
- Quantity with unit of measure (kg, MT, units, etc.)
- Delivery city, country, and preferred incoterm
- Response deadline and quote validity expectation
- Target budget or price band (optional but helpful)
- Required certifications (Halal, ISO, REACH, etc.)
- Batch / lot traceability needs for regulated goods
- Attachments: datasheets, drawings, photos, samples
Best practices
Get better quotes, faster
Be specific, not vague
“Food-grade PET film 12µ” converts faster than “packaging material”. Include thickness, finish, and compliance needs.
Invite 3–5 suppliers
Enough competition for pricing without overwhelming your team. Prioritize verified suppliers in the same region.
Use realistic deadlines
Allow 48–72 hours minimum for industrial quotes. Complex specs may need a week — state this clearly.
Compare landed value
Look beyond unit price: MOQ, freight, incoterms, payment terms, and lead time all affect total cost.
Keep negotiation on-platform
Messages and quote revisions stay auditable — useful for disputes, renewals, and internal approval trails.
Award with agreement
Accepting a quote on STUS creates a logged trade record with commercial terms frozen at award time.
Choose your path
RFQ and shared contact
| Send RFQ | Share my contact | |
|---|---|---|
| Best for | Structured sourcing with specs, multiple quotes, and team review | After both companies have a paid plan and each taps Share my contact |
| Supplier effort | Formal quote with MOQ, lead time, and validity | Shown only to the other company in that conversation |
| Documentation | Attachments, comparisons, trade agreement on award | No contact on the card or in the message text |
| Typical timeline | 24–72 hours for first responses | Only after both sides tap Share my contact |
Verified suppliers · logged agreements
Ready to send your first RFQ?
Create a free buyer account, search verified suppliers, and launch an RFQ in minutes. Need help structuring a complex spec? Email admin@stus.digital.
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